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Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Contents Exit focus mode. Tip Depending on your network environment, you may not be able to connect or you may lose the connection if the server doesn't allow traffic from your client IP address. Tip If you want to connect other Excel workbooks and worksheets to the database, select the Data tab, and select Recent Sources to launch the Recent Sources dialog box. Is this page helpful?
Yes No. Any additional feedback? Skip Submit. You can change these names either during or after the import operation. If you are appending the data to an existing table, ensure that the column headings in the source worksheet exactly match the names of the fields in the destination table. If you are appending data to an existing table, skip directly to step 6. If you are adding the data to a new table, follow the remaining steps.
The wizard prompts you to review the field properties. Click a column in the lower half of the page to display the corresponding field's properties. Optionally, do any of the following:. Access reviews the first eight rows in each column to suggest the data type for the corresponding field. If the column in the worksheet contains different types of values, such as text and numbers, in the first eight rows of a column, the wizard suggests a data type that is compatible with all the values in the column — most often, the text data type.
Although you can choose a different data type, remember that values that are incompatible with the data type that you choose will be either ignored or converted incorrectly during the import process. For more information about how to correct missing or incorrect values, see the section Troubleshoot missing or incorrect values , later in this article. To completely skip a source column, select the Do not import field Skip check box.
In the next screen, specify a primary key for the table. If you select Let Access add primary key , Access adds an AutoNumber field as the first field in the destination table, and automatically populates it with unique ID values, starting with 1.
Click Next. In the final wizard screen, specify a name for the destination table. In the Import to Table box, type a name for the table. If the table already exists, Access displays a prompt that asks whether you want to overwrite the existing contents of the table. Click Yes to continue or No to specify a different name for the destination table, and then click Finish to import the data. If Access was able to import some or all the data, the wizard displays a page that shows you the status of the import operation.
In addition, you can save the details of the operation for future use as a specification. Conversely, if the operation completely failed, Access displays the message An error occurred trying to import file. Click Yes to save the details of the operation for future use. Saving the details helps you repeat the operation at a later time without having to step through the wizard each time. See Save the details of an import or export operation as a specification to learn how to save your save your specification details.
See Run a saved import or export specification to learn how to run your saved import or link specifications. See Schedule an import or export specification to learn how to schedule import and link tasks to run at specific times.
If you receive the message An error occurred trying to import file , the import operation completely failed. Conversely, if the import operation displays a dialog box that prompts you to save the details of the operation, the operation was able to import all or some of the data.
The status message also mentions the name of the error log table that contains the description of any errors that occurred during the import operation. Important: Even if the status message indicates a completely successful operation, you should review the contents and structure of the table to ensure that everything looks correct before you start using the table.
The following table describes the steps that you can take to correct missing or incorrect values. Tip: While you are troubleshooting the results, if you find just a few missing values, you can add them to the table manually. Conversely, if you find that entire columns or a large number of values are either missing or were not imported properly, you should correct the problem in the source file.
After you have corrected all known problems, repeat the import operation. Graphical elements, such as logos, charts, and pictures cannot be imported. Manually add them to the database after completing the import operation. The results of a calculated column or cells are imported, but not the underlying formula. During the import operation, you can specify a data type that is compatible with the formula results, such as Number.
However, if the source worksheet or range includes a column that contains only -1 or 0 values, Access, by default, creates a numeric field for the column. When you import data to a new table or append data to an existing table, Access does not enable support for multiple values in a field, even if the source column contains a list of values separated by semicolon ;.
The list of values is treated as a single value and is placed in a text field. If data appears truncated in a column in the Access table, try increasing the width of the column in Datasheet view.
If that doesn't resolve the issue, the data in a numeric column in Excel is too large for the field size of the destination field in Access. For example, the destination field might have the FieldSize property set to Byte in an Access database but the source data contains a value greater than Correct the values in the source file and try importing again. You might have to set the Format property of certain fields in design view to ensure that the values are displayed correctly in Datasheet view.
For example:. Long and medium dates might appear as short dates in Access. Note: If the source worksheet contains rich text formatting such as bold, underline, or italics, the text is imported, but the formatting is lost. Records that you are importing might contain duplicate values that cannot be stored in the primary key field of the destination table or in a field that has the Indexed property set to Yes No Duplicates.
Eliminate the duplicate values in the source file and try importing again. The date fields that are imported from an Excel worksheet might be off by four years. Excel for Windows uses the Date System in which serial numbers range from 1 to 65, , which correspond to the dates January 1, through December 31, However, Excel for the Macintosh uses the Date System in which serial numbers range from 0 to 63, , which correspond to the dates January 1, through December 31, You might see an error message at the end of the import operation about data that was deleted or lost during the operation, or when you open the table in Datasheet view, you might see that some field values are blank.
If the source columns in Excel are not formatted, or the first eight source rows contain values of different data types, open the source worksheet and do the following:. Move the rows so that the first eight rows in each column do not contain values of different data types.
During the import operation, select the appropriate data type for each field. If the data type is incorrect, you might see null values or incorrect values in the entire column after the import operation has completed. The preceding steps can help minimize the appearance of null values. The following table lists cases in which you will still see null values:.
Replace all text values with values that match the data type of the destination field and then try importing again. You will see seemingly random five-digit numbers instead of the actual date values in the following situations:. The source column in the worksheet contains only numeric values in the first eight rows, but contains some date values in the subsequent rows.
These date values will be converted incorrectly. The source column contains date values in some of the first eight rows, and you attempted to import it into a numeric field. To avoid this, replace the date values with numeric values in the source column and try importing again. Sometimes, if a column that contains mostly date values also contains several text values, all the date values might appear as seemingly random five-digit numbers.
To avoid this, replace the text values with date values and then try importing again. You will see seemingly random date values instead of the actual numeric values in the following situations:. The source column contains only date values in the first eight rows, but contains some numeric values in the subsequent rows. These numeric values will be converted incorrectly.
The source column contains numeric values in some of the first eight rows, and you attempted to import it into a date field. Password - your SQL Server password. After selection of database, a list of tables appears, as in the below-given screenshot. On your worksheet, click any cell that contains your SQL Server data. On the Data tab, in the Connections group, click the arrow next to Refresh All, and then click "Refresh". Note Clicking the "Refresh All" button in the Connections group on the Data tab will instantly update the information from all data sources connected to the excel sheet.
Then Click on connection properties icon marked in red to open connection property window and go on the Definition tab, Modify the Connection string to connect to a different database using a connection string. There are three options Default, SQL and table. Modify the Command text to enter a SQL query to select or load particular data. Visit Website View Our Posts. Otherwise, you will be able to select the database in a future step Determine the credential you are going to use.
This will use your windows login that you used to connect to windows. Refresh All: Will refresh all queries in the Workbook. Leave a Comment Cancel Reply Your email address will not be published. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. However you may visit Cookie Settings to provide a controlled consent. Close Privacy Overview This website uses cookies to improve your experience while you navigate through the website.
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